Rental Guidelines and Rates

Rental Guidelines

Availability

Designated areas of University House are available to rent by approved UF departments, colleges, and divisions for university-sponsored functions only. University House is not available for functions sponsored or organized by student organizations and private, individual functions, including but not limited to weddings, birthday celebrations, and pre/post-game celebrations.

reservation request form must be submitted to the President’s Office before an event can be considered. Each request form will be reviewed individually. The President’s Office reserves the right to decline any request that does not meet the established guidelines. Reservations are taken on a first-come, first-served basis. No event is confirmed on the calendar until a signed contract is received by the President’s Office.

Food and Beverage

The official House caterer is Dean Cacciatore with Cacciatore Catering, cacciatorefoods@gmail.com. For meetings of fewer than 10 people, food may be brought in from an alternate source upon prior written approval of the UF President’s Office.

No alcoholic beverages may be sold at University House. Alcohol may be served on the weekends and after 5 p.m. on weekdays. Groups planning to serve alcoholic beverages must receive approval in advance by submitting the UF Alcohol Approval Form to the Office of Business Affairs (204 Tigert Hall, FAX 392-0278) and must comply with all applicable laws and regulations.

Set-Up and Clean-Up

Catered events will be set up and cleaned up under the direction of the caterer and the cost will be included in the caterer’s service fee. Excessive clean-up and/or damage will be noted immediately and billed at a higher rate.

Groups of fewer than 10 people that do not use the official House caterer are responsible for disposing of all trash, wiping down tables and countertops and restoring the house to its pre-event condition.

Décor

vendor approved by the President’s Office must be used for catering supplies and decorations. Décor (over and above the use of linens, centerpieces, flowers and plants) must be approved in advance and in writing by the President’s Office. No confetti, glitter, rice/bird seed or similar items may be used at University House unless approved in advanced by the President’s Office. Candles may be used only if in a glass enclosure such as a globe or hurricane lamp; candles may not be taller than the enclosure. Banners, posters and/or flyers may not be hung or attached to walls in any interior space. Banners may be hung on the exterior of University House with prior written permission from the President’s Office.

Entertainment

Live entertainment must be approved in writing by the President’s Office prior to the start of the event. In accordance with UF Policy, after 10:00 p.m., no live bands using a PA system may perform outside.

Security/Parking

Security will be provided by University Police Department (UPD) and arranged by the hosting organization. All charges will be paid directly to UPD as determined by UPD, with a three-hour minimum. Any event involving alcohol will require security. The President’s Office will determine if security is required for all other events.

The hosting organization should check with UPD to determine if an event at the O’Connell Center will coincide with their event at University House. Unless there is a large event in progress at the O’Connell Center, there is usually ample parking available during after-hours events. For other parking arrangements, the hosting organization should contact UPD to assist with making alternate parking arrangements.

UPD will monitor VIP parking in the circular drive and will direct all other guests to the O’Connell Center (or alternative parking as required).

Additional Guidelines

  • A draft copy of the invitation to your event must be approved in writing by the President’s Office prior to distribution (see Invitation Guidelines).
  • Events are expected to begin and end on time; it is the responsibility of the host organization to ensure that their event ends in a timely manner.
  • The hosting organization must have a contact person at University House from at least 30 minutes prior to the start of the event until the last guest leaves.
  • It is recommended that Cicerones (Student Ambassadors to UF) be on duty at events with over 50 attendees to assist with greeting guests, distributing nametags and programs and other appropriate tasks.
  • Guests are welcome to visit the public areas of the house; however, guests are not allowed upstairs or in the kitchen/office areas. It is the responsibility of the person requesting use of the house to ensure that their guests respect these private areas.
  • Smoking is prohibited in and on the grounds of University House at all times.
  • All events must occur between the hours of 8:00 a.m. and 11 p.m.
  • Maximum capacity per event is 300 people.
  • University House is unavailable to rent on official university holidays.

Rental Rates

5 to 50 guests $500.00
51 to 100 guests $775.00
101 to 150 guests $1,000.00
151 to 200 guests $1,200.00
201 to 300 guests $1,400.00

Payment for rentals must be done by E2R. A valid chartfield string must be provided to the President’s Office. An E2R journal entry will be processed and the journal ID number will be provided to the renter.

All groups will be responsible for direct charges that pertain to their events.

Direct charges include

Security Officers - All charges will be paid directly to University Police Department. The hourly fee is determined by UPD, with a three-hour minimum. Any event involving alcohol will require security. The President’s Office will determine if security is required for all other events.

Catering - All charges will be paid directly to the official House caterer.

Cleaning of the house - Clean-up of the physical space is included in the rental fee. Excessive clean-up and/or damage will be noted immediately and charged accordingly.

Miscellaneous Rentals and Expenses All charges for rental equipment/materials, flowers, A/V usage & set-up, etc. will be paid directly to the provider.

Catering

Any catered event at University House must use Cacciatore Catering.

For meetings of fewer than 10 people that do not require full catering services, other food may be brought in subject to the approval of the President’s Office. Small groups are responsible for disposing of all trash and wiping down tables and countertops.

Alcoholic beverages may not be served at University House during regular business hours (Mon-Fri, 8am-5pm). Groups must receive approval from the Dean of Students Office before serving alcohol at a function that involves students. All alcholoic beverages will be served by Cacciatore Catering. IDs may be required when alcohol is served.