Designated areas of the Earl and Christy Powell University House are available to rent by approved UF departments, colleges, and divisions for university-sponsored functions only. The Earl and Christy Powell University House is not available for functions sponsored or organized by student organizations and private, individual functions, including but not limited to weddings, birthday celebrations, and pre/post-game celebrations.
A reservation request form must be submitted to the President’s Office before an event can be considered. Each request form will be reviewed individually. The President’s Office reserves the right to decline any request that does not meet the established guidelines. Reservations are taken on a first-come, first-served basis. No event is confirmed on the calendar until a signed contract is received by the President’s Office.
The official House caterer is Dean Cacciatore with Cacciatore Foods, firstname.lastname@example.org. For meetings of fewer than 10 people, food may be brought in from an alternate source upon prior written approval of the UF President’s Office.
No alcoholic beverages may be sold at the Earl and Christy Powell University House. Alcohol may be served on the weekends and after 5 p.m. on weekdays. Groups planning to serve alcoholic beverages must receive approval in advance by submitting the UF Alcohol Approval Form to the Office of Business Affairs (204 Tigert Hall, FAX 392-0278) and must comply with all applicable laws and regulations.
Catered events will be set up and cleaned up under the direction of the caterer and the cost will be included in the caterer’s service fee. Excessive clean-up and/or damage will be noted immediately and billed at a higher rate.
Groups of fewer than 10 people that do not use the official caterer are responsible for disposing of all trash, wiping down tables and countertops and restoring the house to its pre-event condition.
A vendor approved by the President’s Office must be used for catering supplies and decorations. Décor (over and above the use of linens, centerpieces, flowers and plants) must be approved in advance and in writing by the President’s Office. No confetti, glitter, rice/bird seed or similar items may be used at the Earl and Christy Powell University House unless approved in advanced by the President’s Office. Candles may be used only if in a glass enclosure such as a globe or hurricane lamp; candles may not be taller than the enclosure. Banners, posters and/or flyers may not be hung or attached to walls in any interior space. Banners may be hung on the exterior of the Earl and Christy Powell University House with prior written permission from the President’s Office.
Live entertainment must be approved in writing by the President’s Office prior to the start of the event. In accordance with UF Policy, after 10:00 p.m., no live bands using a PA system may perform outside.
Security will be provided by University Police Department (UPD) and arranged by the hosting organization. All charges will be paid directly to UPD as determined by UPD, with a three-hour minimum. Any event involving alcohol will require security. The President’s Office will determine if security is required for all other events.
The hosting organization should check with UPD to determine if an event at the O’Connell Center will coincide with their event at the Earl and Christy Powell University House. Unless there is a large event in progress at the O’Connell Center, there is usually ample parking available during after-hours events. For other parking arrangements, the hosting organization should contact UPD to assist with making alternate parking arrangements.
UPD will monitor VIP parking in the circular drive and will direct all other guests to the O’Connell Center (or alternative parking as required).
|5 to 50 guests||$500.00|
|51 to 100 guests||$775.00|
|101 to 150 guests||$1,000.00|
|151 to 200 guests||$1,200.00|
|201 to 300 guests||$1,400.00|
Payment for rentals must be done by E2R. A valid chartfield string must be provided to the President’s Office. An E2R journal entry will be processed and the journal ID number will be provided to the renter.
All groups will be responsible for direct charges that pertain to their events.
Security Officers - All charges will be paid directly to University Police Department. The hourly fee is determined by UPD, with a three-hour minimum. Any event involving alcohol will require security. The President’s Office will determine if security is required for all other events.
Catering - All charges will be paid directly to the official House caterer.
Cleaning of the house - Clean-up of the physical space is included in the rental fee. Excessive clean-up and/or damage will be noted immediately and charged accordingly.
Miscellaneous Rentals and Expenses All charges for rental equipment/materials, flowers, A/V usage & set-up, etc. will be paid directly to the provider.
Any catered event at University House must use Cacciatore Foods.
For meetings of fewer than 10 people that do not require full catering services, other food may be brought in subject to the approval of the President’s Office. Small groups are responsible for disposing of all trash and wiping down tables and countertops.
Alcoholic beverages may not be served at the Earl and Christy Powell University House during regular business hours (Mon-Fri, 8am-5pm). Groups must receive approval from the Dean of Students Office before serving alcohol at a function that involves students. All alcholoic beverages will be served by Cacciatore Foods. IDs may be required when alcohol is served.